Charles Bradley Carter v. Public Employees' Retirement System

Court of Appeals of Mississippi·Decided May 16, 2023·No. 2022-SA-00383-COA·Published

Opinion

IN THE COURT OF APPEALS OF THE STATE OF MISSISSIPPI NO. 2022-SA-00383-COA

CHARLES BRADLEY CARTER APPELLANT

v. PUBLIC EMPLOYEES’ RETIREMENT SYSTEM APPELLEE

DATE OF JUDGMENT: 03/29/2022 TRIAL JUDGE: HON. JESS H. DICKINSON COURT FROM WHICH APPEALED: HINDS COUNTY CIRCUIT COURT, FIRST JUDICIAL DISTRICT

ATTORNEY FOR APPELLANT: CHARLES BRADLEY CARTER ATTORNEY FOR APPELLEE: OFFICE OF THE ATTORNEY GENERAL BY: AMELIA BARTLETT GAMBLE NATURE OF THE CASE: CIVIL - STATE BOARDS AND AGENCIES DISPOSITION: AFFIRMED - 05/16/2023 MOTION FOR REHEARING FILED:

BEFORE BARNES, C.J., LAWRENCE AND EMFINGER, JJ.

LAWRENCE, J., FOR THE COURT:

¶1. Charles Bradley Carter was a part-time flight paramedic with the University of Mississippi Medical Center (UMMC) from April 1996 through February 2001. When Carter left that employment, he started employment as a full-time police officer with the Ridgeland Police Department. While employed with the Ridgeland Police Department, Carter “bought back” five-and-a-half years of service credit that he previously “cashed out.”1 Later on, in 2018, Carter requested Public Employee’s Retirement System (PERS) to review his

1 Carter was employed with the City of Jackson Police Department before he started work with UMMC. When he left the Jackson Police Department, Carter “cashed out” his time.

retirement account which resulted in PERS removing two-and-a-half years of service credit from the time he accumulated while employed part-time at UMMC. Carter appealed the removal of his service credit to the PERS Executive Director, and the director denied his request to reinstate the service credits. Carter then appealed to the claims committee of the PERS Board of Trustees (Board). The Board upheld the director’s decision, and Carter appealed to the circuit court, which affirmed the Board’s decision. Carter now appeals from the circuit court’s judgment. Finding no error, we affirm the circuit court’s judgment affirming the Board’s decision.

PROCEDURAL HISTORY AND FACTS

¶2. Carter was employed with the City of Jackson Police Department for five-and-a-half years. After leaving the employment, Carter “cashed out” his time with the City of Jackson. In April 1996, Carter started employment at the University of Mississippi Medical Center (UMMC) as a part-time flight paramedic until February 2001. After being hired, Carter received and signed “PERS Form 4A, Acknowledgment of Employment in Non-Covered Position.” By signing “PERS Form 4A,” Carter acknowledged that he was employed in a “non-covered position.”2 Throughout Carter’s UMMC employment retirement was deducted from Carter’s paycheck, and UMMC made contributions on Carter’s behalf to PERS. Despite being part-time, Carter was credited service for each month PERS received any contributions from UMMC.

2 On April 1, 1996, Carter signed Form 4A. Since Carter was part-time, he was considered “non-covered” meaning he was not eligible to participate in the retirement system.

¶3. After leaving UMMC, Carter started his employment with the Ridgeland Police Department. While employed with the Ridgeland Police Department, Carter “bought back” the time he previously “cashed out” with the City of Jackson (approximately five-and-a-half years) at a cost of $79,992.12.

¶4. In 2018, Carter inquired about his retirement benefits and requested PERS to perform an audit of his retirement account. On February 7, 2018, Carter received a letter from PERS stating, “A recent audit of his account” resulted in “the removal of 2.50 years of service credit from Fiscal Years 1997 through 2001 due to [his] intermittently working fewer than 80 hours per month while employed by UMMC.”

¶5. From February 13, 2018, to October 22, 2019, a series of letters were exchanged among Carter and both PERS Executive Director Ray Higgins and PERS Program Administrator Susan Lyon regarding the removal of Carter’s part-time service credit. Both Higgins and Lyon provided the documentation that Carter requested, which included the information PERS used to determine his “creditable service from UMMC.”

¶6. Eventually, Carter appealed the removal of his 2.50 “years of service credit” to the PERS Executive Director. On November 13, 2019, Higgins issued a “Final Determination Letter” regarding “the removal of 2.50 years of service credit from [Carter’s] PERS membership account and his request for reinstatement of the 2.50 service credit.” PERS denied Carter’s request to reinstate his service credit and explained,

[T]he service credit removed from your account was done so in accordance with PERS laws and regulation[s]. Therefore, PERS has no statutory authority to reinstate the service credit and it is my responsibility to operate within that statutory authority.

¶7. On January 18, 2020, Carter appealed to the Board challenging,

the removal of 2.5 years of service credit accrued between April 1996 and February 2002, while an employee of University of Mississippi Medical Center. Notwithstanding the provisions of Miss. Code Ann. §25-11-109(b)

and PERS Board Regulation 36, Appellant will show that PERS erred in removing the service credit, pursuant to the doctrine of equitable estoppel.

On January 26, 2021, the Board held a hearing at which Shirley Sessom, Lyon, and Carter testified.

¶8. Shirley Sessom, PERS “manager of the service department, survivor disability, and customer services division” was the first to testify. Sessom testified that PERS conducts audits only when an audit is recommended or requested by a member. Otherwise, PERS audits “generally occur” at retirement, that is, when PERS “9A Retirement Application” is issued. She also testified that the June 3, 2016 “Balance Letter” issued to Carter was not an “audited statement.” She said the letter informed Carter of his membership account and “any information . . . to give him the total service credits that’s on the account at that time.” She also emphasized the information reported in the letter was “subject to verification at the time of retirement . . .” Specifically, the “Balance Letter” stated, “The total service credit is subject to verification and/or correction.”

¶9. Sessom also explained the difference between a “non-covered position” and “covered position.” She stated a person employed in a “non-covered position” would not be working “the required hours” to participate in the State retirement. She stated a person employed in a “covered position” would be working the required “20 hours a week or 80 hours a month, at minimum.” Sessom said Carter was employed in a “non-covered position” while at

UMMC because he did not work the required hours.3 Sessom also testified that Carter’s 2.50 years of service credit should not be reinstated because he did not meet PERS Regulation 36 or Mississippi Code Annotated section 25-11-109(2)(b) (Rev. 2017) criteria which require an employee to work 20 hours a week or 80 hours a month to receive the service credit benefit. During redirect examination, Sessom also testified that Carter would receive a refund for the 2.50 years of service credit.4

¶10. Lyon also testified at the hearing. Lyon testified that Sessom was her supervisor at the time of Carter’s claim. Lyon stated that she “supervised the benefits analysts who prepared the estimates and do audits of accounts.” She testified as to the February 13, 2018 letter she received from Carter in response to the letter “explaining that two-and-a-half years of service credit had been removed from his account.” She explained that Carter requested the documentation that was used to determine PERS’ decision to remove the service credits, and she provided the information.5 Lyon also stated that she created an Excel spreadsheet to show Carter “the way we had calculated which months were more than 80 hours at that rate of pay, and how we would calculate the service credit based on the number of creditable

3 Sessom also clarified PERS’ position as to Carter’s employment with UMMC.

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