Entry Regarding Motion to Disqualify Defense Counsel
TINDER, District Judge.
On April 13, 1999, the Plaintiff filed his Motion to Disqualify Defense Counsel, seeking to disqualify the law firm of Ice Miller Donadío & Ryan (“IMDR”) from its
representation of the Defendant because Bradley J. Wilson, an attorney previously associated with the Plaintiffs counsel’s law firm, is now associated with IMDR. The Defendant filed its Brief in Opposition to Plaintiffs Motion to Disqualify Defense Counsel on April 20, 1999, with the affidavits of Bradley Wilson, Susan B. Tabler, and Lisa Erb Harrison filed in support.
The Plaintiff moves to disqualify IMDR pursuant to Rule 1.10(a) and (b) of the Rules of Professional Conduct adopted by the Indiana Supreme Court,
contending that the rule is one of “imputed disqualification” which requires no showing of bad faith and operates to avoid the appearance of impropriety. The Plaintiff asserts that Attorney Bradley J. Wilson was a former associate with the law firm of Haskin Lau-ter Cohen
&
LaRue (the “Haskin firm”), which represents the Plaintiff in the instant action; that Wilson was assigned to work on the instant case from November 24, 1998, until the time he left the Haskin firm; and that Wilson left the Haskin firm to join the labor and employment department of IMDR, the law firm representing the Defendant in the instant action. Plaintiff states that Attorney Wilson is familiar with all of the Plaintiffs attorney-client confidences. The Plaintiff argues that under Rule 1.10 Attorney Wilson would be prohibited from representing the Defendant in this case and, therefore, no attorney at IMDR can represent the Defendant in this matter.
As the Defendant contends, the Seventh Circuit has recognized that the imputed disqualification of a law firm may be rebutted by implementation of “specific institutional mechanisms” which prevent the flow of confidences from a “tainted” attorney to his new law firm. See
Cromley v. Board of Educ. of Lockport Twnshp. High Sch.,
17 F.3d 1059, 1065 (7th Cir.1994). Cromley teaches that courts in the Seventh Circuit should apply a three-part test when determining whether an attorney should be disqualified. See
Cromley,
17 F.3d at 1064. First, the court must determine “whether a substantial relationship exists between the subject matter of the prior and present representations.”
Id.
If so, then it must determine “whether the presumption of shared confidences with respect to the prior representation has been rebutted.”
Id.
If this presumption has not been rebutted, then the court must determine “whether the presumption of shared confidences has been rebutted with respect to the present representation.”
Id.
Disqualification is appropriate if this second presumption is not rebutted. See
id.;
see also
LaSalle Nat’l Bank v. County of Lake,
703 F.2d 252, 255-56 (7th Cir.1983).
The “substantial relationship” part of the test easily is satisfied in the instant case. See
Cromley,
17 F.3d at 1064-65 (“Because Mr. Weiner’s representation of Ms. Cromley before he moved to the Scari-ano firm is substantially related to his new firm’s relationship to the School Board, a ‘presumption of shared confidences’ arises”). Attorney Wilson is a former associate with the Haskin firm which represents the Plaintiff in this case and, in that capacity, Attorney Wilson was assigned to and performed work for the Plaintiff in the instant case from November 24, 1998, until he left the Haskin firm to join IMDR, which represents the Defendant in this action. Attorney Wilson is presumed to
know the Plaintiffs confidences based on his own prior representation as Plaintiffs counsel. Thus, the only true issue regarding disqualification in this case is whether the presumption of shared confidences has been rebutted with respect to the present representation.
Cromley
instructs that the presumption of shared confidences can be rebutted “by demonstrating that ‘specific institutional mechanisms’ (e.g., ‘Chinese Walls’) had been implemented to effectively insulate against any flow of confidential information from the ‘infected’ attorney to any other member of his present firm.”
Cromley,
17 F.3d at 1065. The following types of institutional mechanisms have been found to be sufficient for this purpose:
(1) instructions, given to all members of the new firm, of the attorney’s recusal and of the ban on exchange of information; (2) prohibited access to the files and other information on the case; (8) locked case files with keys distributed to a select few; (4) secret codes necessary to access pertinent information on electronic hardware; and (5) prohibited sharing in the fees derived from sue h litigation.
Id.-,
see also
LaSalle Nat’l Bank,
703 F.2d at 259 (describing other approved screening mechanisms). Further, these mechanisms must be employed “as soon as the ‘disqualifying event occurred.’ ”
Id.
In moving for IMDR’s disqualification, the Plaintiff relies on
Analytica, Inc. v. NPD Research, Inc.,
708 F.2d 1263 (7th Cir.1983), but this reliance is misplaced. There, the Seventh Circuit held that the presumption of shared confidences was ir-rebuttable when an • entire law firm changed sides.
Analytica,
708 F.2d at 1267. The
Analytica
court rejected a per se rule of disqualification.
Id.
at 1266. In doing so, the Seventh Circuit, as in
Crom-ley,
recognized that an individual attorney who moves to the firm retained by an adversary could “avoid disqualification by showing that effective measures were taken to prevent confidences from being received by whichever lawyers in the new firm are handling the new matter.”
Id.
In the instant case, only one attorney, Bradley Wilson, has changed firms. Thus,
An-alytica
is not controlling. See
Cromley,
17 F.3d at 1065 n. 3.
The Defendant has rebutted the presumption of shared confidences in the instant case by proving, through the unrebutted affidavits of Attorneys Wilson, Tabler, and Harrison, that effective screening procedures were timely employed and fully implemented. “Uncontroverted affidavits are sufficient rebuttal evidence.”
Cromley,
17 F.3d at 1065. On March 24, 1999, before Attorney Wilson joined IMDR on March 29, 1999, IMDR’s Special Counsel, Art Kalleres, sent every member of IMDR an electronic message, entitled “Conflicts Screening System for Bradley Wilson.” (Wilson Aff. ¶ 6, Ex. A.) The message advised of Wilson’s employment and explained the procedures to be followed to prevent the disclosure of any client confidences relating to Wilson’s prior representation. (IdJ 6, Ex.
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Entry Regarding Motion to Disqualify Defense Counsel
TINDER, District Judge.
On April 13, 1999, the Plaintiff filed his Motion to Disqualify Defense Counsel, seeking to disqualify the law firm of Ice Miller Donadío & Ryan (“IMDR”) from its
representation of the Defendant because Bradley J. Wilson, an attorney previously associated with the Plaintiffs counsel’s law firm, is now associated with IMDR. The Defendant filed its Brief in Opposition to Plaintiffs Motion to Disqualify Defense Counsel on April 20, 1999, with the affidavits of Bradley Wilson, Susan B. Tabler, and Lisa Erb Harrison filed in support.
The Plaintiff moves to disqualify IMDR pursuant to Rule 1.10(a) and (b) of the Rules of Professional Conduct adopted by the Indiana Supreme Court,
contending that the rule is one of “imputed disqualification” which requires no showing of bad faith and operates to avoid the appearance of impropriety. The Plaintiff asserts that Attorney Bradley J. Wilson was a former associate with the law firm of Haskin Lau-ter Cohen
&
LaRue (the “Haskin firm”), which represents the Plaintiff in the instant action; that Wilson was assigned to work on the instant case from November 24, 1998, until the time he left the Haskin firm; and that Wilson left the Haskin firm to join the labor and employment department of IMDR, the law firm representing the Defendant in the instant action. Plaintiff states that Attorney Wilson is familiar with all of the Plaintiffs attorney-client confidences. The Plaintiff argues that under Rule 1.10 Attorney Wilson would be prohibited from representing the Defendant in this case and, therefore, no attorney at IMDR can represent the Defendant in this matter.
As the Defendant contends, the Seventh Circuit has recognized that the imputed disqualification of a law firm may be rebutted by implementation of “specific institutional mechanisms” which prevent the flow of confidences from a “tainted” attorney to his new law firm. See
Cromley v. Board of Educ. of Lockport Twnshp. High Sch.,
17 F.3d 1059, 1065 (7th Cir.1994). Cromley teaches that courts in the Seventh Circuit should apply a three-part test when determining whether an attorney should be disqualified. See
Cromley,
17 F.3d at 1064. First, the court must determine “whether a substantial relationship exists between the subject matter of the prior and present representations.”
Id.
If so, then it must determine “whether the presumption of shared confidences with respect to the prior representation has been rebutted.”
Id.
If this presumption has not been rebutted, then the court must determine “whether the presumption of shared confidences has been rebutted with respect to the present representation.”
Id.
Disqualification is appropriate if this second presumption is not rebutted. See
id.;
see also
LaSalle Nat’l Bank v. County of Lake,
703 F.2d 252, 255-56 (7th Cir.1983).
The “substantial relationship” part of the test easily is satisfied in the instant case. See
Cromley,
17 F.3d at 1064-65 (“Because Mr. Weiner’s representation of Ms. Cromley before he moved to the Scari-ano firm is substantially related to his new firm’s relationship to the School Board, a ‘presumption of shared confidences’ arises”). Attorney Wilson is a former associate with the Haskin firm which represents the Plaintiff in this case and, in that capacity, Attorney Wilson was assigned to and performed work for the Plaintiff in the instant case from November 24, 1998, until he left the Haskin firm to join IMDR, which represents the Defendant in this action. Attorney Wilson is presumed to
know the Plaintiffs confidences based on his own prior representation as Plaintiffs counsel. Thus, the only true issue regarding disqualification in this case is whether the presumption of shared confidences has been rebutted with respect to the present representation.
Cromley
instructs that the presumption of shared confidences can be rebutted “by demonstrating that ‘specific institutional mechanisms’ (e.g., ‘Chinese Walls’) had been implemented to effectively insulate against any flow of confidential information from the ‘infected’ attorney to any other member of his present firm.”
Cromley,
17 F.3d at 1065. The following types of institutional mechanisms have been found to be sufficient for this purpose:
(1) instructions, given to all members of the new firm, of the attorney’s recusal and of the ban on exchange of information; (2) prohibited access to the files and other information on the case; (8) locked case files with keys distributed to a select few; (4) secret codes necessary to access pertinent information on electronic hardware; and (5) prohibited sharing in the fees derived from sue h litigation.
Id.-,
see also
LaSalle Nat’l Bank,
703 F.2d at 259 (describing other approved screening mechanisms). Further, these mechanisms must be employed “as soon as the ‘disqualifying event occurred.’ ”
Id.
In moving for IMDR’s disqualification, the Plaintiff relies on
Analytica, Inc. v. NPD Research, Inc.,
708 F.2d 1263 (7th Cir.1983), but this reliance is misplaced. There, the Seventh Circuit held that the presumption of shared confidences was ir-rebuttable when an • entire law firm changed sides.
Analytica,
708 F.2d at 1267. The
Analytica
court rejected a per se rule of disqualification.
Id.
at 1266. In doing so, the Seventh Circuit, as in
Crom-ley,
recognized that an individual attorney who moves to the firm retained by an adversary could “avoid disqualification by showing that effective measures were taken to prevent confidences from being received by whichever lawyers in the new firm are handling the new matter.”
Id.
In the instant case, only one attorney, Bradley Wilson, has changed firms. Thus,
An-alytica
is not controlling. See
Cromley,
17 F.3d at 1065 n. 3.
The Defendant has rebutted the presumption of shared confidences in the instant case by proving, through the unrebutted affidavits of Attorneys Wilson, Tabler, and Harrison, that effective screening procedures were timely employed and fully implemented. “Uncontroverted affidavits are sufficient rebuttal evidence.”
Cromley,
17 F.3d at 1065. On March 24, 1999, before Attorney Wilson joined IMDR on March 29, 1999, IMDR’s Special Counsel, Art Kalleres, sent every member of IMDR an electronic message, entitled “Conflicts Screening System for Bradley Wilson.” (Wilson Aff. ¶ 6, Ex. A.) The message advised of Wilson’s employment and explained the procedures to be followed to prevent the disclosure of any client confidences relating to Wilson’s prior representation. (IdJ 6, Ex. A.) All members of IMDR were directed to “strictly observe” the screening system; not to discuss with Wilson any matter in which the Haskin firm is involved, regardless of whether Wilson had been personally involved in the case while at the Haskin firm; and not to discuss in Wilson’s presence anything related to any case involving the Haskin firm. (Id., Ex. A.) Kalleres instructed that Wilson was not to discuss, be involved with, or have access to any information relating to any matter that is or was handled by the Haskin firm. All files involving matters in which the Haskin firm is or was involved were to be maintained in a confidential manner. Such files were to be placed in a file cabinet at the end of each day, Wilson was not allowed access to any information in such files, and the persons working on such files were to take steps to ensure against inadvertent disclosure to Wilson. (Id.) The message directed that all persons were to comply with Indiana
Rules of Professional Conduct, particularly Rules 1.9 and 1.10.(Id.)
The IMDR attorneys personally representing the Defendant in this case, Attorneys Tabler and Harrison reviewed the message from Special Counsel Kalleres. They have abided by all of the mechanisms established by IMDR to screen Attorney Wilson. (Tabler Aff. ¶¶ 4-8; Harrison Aff. ¶¶ 4-9.)
Moreover, on his first day of employment with IMDR, Attorney Wilson was advised of and agreed to follow the mechanisms implemented by IMDR to screen him from cases involving the Haskin firm. (Wilson Aff. ¶¶ 5-9.) He has fully complied with these mechanisms. (Id.f 16.) Additionally, no member of IMDR has discussed with him any matter relating to the Haskin firm; (id-¶ 12); no discussions relating to any case in which the Haskin firm is involved have taken place in his presence; (id-¶ 18); he has had no access to any files involving the Haskin firm; (id. ¶ 14); and he has not been involved with or had access to any information relating to any matter handled by the Haskin firm. (Id-¶ 15.) Wilson also has been and is denied access to computerized files and folders on IMDR’s computer system which were generated by the labor and litigation sections, unless Byron Myers, a partner in the labor section, or Phil Whistler, a partner in the litigation section, first determines that Wilson may have access in accordance with the “Conflicts Screening System.” (Wilson Aff. ¶¶ 10.) Further, Attorney Wilson is paid on salary; thus, he does not directly receive any fees derived from this case. (Id-¶ 11.)
Based on the uncontradicted affidavits of Attorneys Wilson, Tabler, and Harrison, sworn under penalties of perjury, the court finds that the institutional mechanisms timely implemented by IMDR effectively shield any flow of the Plaintiffs confidential information from Attorney Wilson to any other member of IMDR (and effectively shield any flow of confidential information gained through IMDR’s representation of the Defendant in this case to Attorney Wilson). The Defendant has rebutted the presumption of shared confidences with respect to IMDR’s present representation of the Defendant. Accordingly, the Plaintiffs motion to disqualify counsel is DENIED.