Burbank College of Court Reporting, Inc. v. United States

30 Fed. Cl. 100, 1993 U.S. Claims LEXIS 314, 1993 WL 490883
CourtUnited States Court of Federal Claims
DecidedNovember 24, 1993
DocketNo. 90-350C
StatusPublished
Cited by2 cases

This text of 30 Fed. Cl. 100 (Burbank College of Court Reporting, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Burbank College of Court Reporting, Inc. v. United States, 30 Fed. Cl. 100, 1993 U.S. Claims LEXIS 314, 1993 WL 490883 (uscfc 1993).

Opinion

OPINION

NETTESHEIM, Judge.

This case is before the court after argument on defendant’s motion to dismiss the complaint for failure to comply with a court order. Previously, the court ordered plaintiff to complete an audit of student financial aid records. Plaintiff takes the position that it has performed an acceptable audit; defendant demurs.

FACTS

Some of the following facts are restated from the court’s opinion dated June 22, 1992. Burbank College of Court Reporting, Inc. v. United States, 26 Cl.Ct. 323 (1992) (order granting defendant’s motion for audit). John and Dorothea Hatch (the “Hatches”) are directors of Burbank College of Court Reporting, Inc. (“Burbank” or “plaintiff’), formerly Westland College.1 Beginning in 1984 plaintiff participated in several loan and grant programs administered by the Department of Education (“Education”).

Education directs various programs that provide financial aid to students at accredited educational institutions.2 20 U.S.C. §§ 1070-1099 (1988); 34 C.F.R. §§ 668, 674-76, 682, 690 (1985). Education and instructional institutions normally enter into a Program Participation Agreement (“PPA”), which provides that the institution will be bound by federal student financial aid statutes and regulations. 20 U.S.C. § 1094(a); 34 C.F.R. § 668.11.

Institutions receive student financial aid funds under either the advance payment or reimbursement systems. 20 U.S.C. § 1226a-1; 34 C.F.R. §§ 674.4(c), 675.4(c), 676.4(c), 690.74. Under the former, an institution receives funds in advance of disbursements to students and then applies for reimbursement from Education. Bowling Green Jr. College v. United States Dept. of Educ., 687 F.Supp. 293, 294 (W.D.Ky.1988).

Education monitors institutional compliance with the PPAs and the various statutes and regulations through program reviews and independent audits. In a program review, an OSFA employee “examines an institution’s records to determine whether the institution is properly administering ... [financial aid] programs----” Declaration of Ronald Lipton, Mar. 25, 1992, 1Í4.3 Moreover, institutions must conduct biennial audits. 20 U.S.C. § 1094(c)(l)(A)(i-ii); 34 C.F.R. §§ 674.19(g), 675.19(e), 676.19(e), 690.84(b). Institutions must also submit audits within 45 days of closing or lose eligibility to receive federal funds. 34 C.F.R. § 668.20(a)(3)(ii).

On February 13, 1985, plaintiff entered into a PPA with OSFA.4 The agreement provided:

l.a. The institution understands and agrees that it is subject to the program statute and implementing regulations for each program in which it participates, as well as the Student Assistance General Provisions, title IV, Part F of the Higher Education Assistance Act, and the Student Assistance General Provisions regulations, 34 C.F.R. Part 668.
b. The Institution agrees to use the funds advanced to it solely for the purpose specified in, and in accordance with the provisions ... [of the above statutes and regulations]. The Institution further agrees to properly account for the funds it receives ____

From August 12-16, 1985, Education conducted a program review of plaintiff’s student financial aid program. The review disclosed that plaintiff had violated PPA re[102]*102quirements. On October 21,1985, Education changed plaintiff to the reimbursement system.

Under the reimbursement system, Education provides funds to an institution “based on the Secretary’s determination of the institution’s ... need for reimbursement for Pell Grants already paid.” 34 C.F.R. § 690.74 (emphasis added). The Secretary’s determination is based upon financial and student records provided by the institution which show proper disbursement of student aid funds. 20 U.S.C. § 1094(c)(l)(A)(i-ii); see, e.g., Bowling Green, 687 F.Supp. at 294. Approval of a reimbursement request is made in Washington, D.C., through the Program Compliance Branch.

To receive reimbursement for financial aid funds advanced to students, plaintiff was informed by letter dated August 21, 1985, that it was to submit monthly cash requests to Education attaching the following:

1) [A] list of students ... who have received disbursements or who have not had their accounts credited and for whom the school does not have Title IV cash on hand.
2) The social security number of each student on the list.
3) The amounts by program, paid to or credited to each student on the list.
4) A statement signed by each student acknowledging that he or she has received the funds indicated or that his or her account has been credited. The statement must contain the specific amounts for each student included in item 3.
5) A general statement signed by an appropriate school official certifying that each of the students on the list was eligible for the amounts shown on the list and that the funds were either paid to the student and/or credited to the student’s account. The appropriate school official must also certify that detailed fiscal records that support the amounts credited or paid are available for audit and that the student’s ledgers show these and all other fiscal transactions between the students and the school.

In the same letter, Education further advised plaintiff that

approximately $222,000 in excess of amounts paid to students or credited to their accounts ... had been disbursed from the school’s Federal student assistance bank accounts and used for unauthorized purposes. Your cash requests will not be honored until you demonstrate that students have been paid or their accounts credited in an amount that is equivalent to the excess amounts taken from the Federal student assistance bank account.

Pursuant to this revised reimbursement payment system, from September 1985 to February 1986, plaintiff submits that it advanced students $1,267,315.00 in student grant funds. During this period plaintiff submitted to Education five Form ED 874 cash requests for reimbursement of the loan funds received.5

Free access — add to your briefcase to read the full text and ask questions with AI

Related

Cite This Page — Counsel Stack

Bluebook (online)
30 Fed. Cl. 100, 1993 U.S. Claims LEXIS 314, 1993 WL 490883, Counsel Stack Legal Research, https://law.counselstack.com/opinion/burbank-college-of-court-reporting-inc-v-united-states-uscfc-1993.