Bobber Auto Truck Plaza v. Department of Revenue

493 N.E.2d 404, 143 Ill. App. 3d 614, 97 Ill. Dec. 741, 1986 Ill. App. LEXIS 2235
Appellate Court of Illinois·Decided May 19, 1986·No. No. 5-85-0387·Published·Cited by 2 cases

Opinions

JUSTICE WELCH

delivered the opinion of the court:

Plaintiff taxpayer Bobber Auto Truck Plaza (Bobber) commenced this action by filing a complaint for administrative review from a decision of the Illinois Department of Revenue (Department) denying Bobber’s claim for credit for overpayment of retailers’ occupation tax and municipal retailers’ occupation tax from 1978 through 1981. The circuit court of Effingham County reversed the decision of the Department, which appeals. We affirm.

The facts are as follows: Bobber is a full-service truck stop, which includes a restaurant and motel, a store, and vehicle maintenance and fuel sales. It is located at the intersection of interstates 57 and 70 in Effingham. Bobber’s present owners purchased it in November of 1978. The accounting firm of Clapper, Kitchenmaster & Co. of Mankato, Minnesota, had been the owners’ accountant for about 20 years but had no prior experience calculating taxes with respect to motor fuel sales in Illinois. In April of 1981 Clapper, Kitchenmaster & Co. became aware that it had been paying retailers’ occupation tax and municipal retailers’ occupation tax on amounts which included Federal excise tax. Clapper, Kitchenmaster & Co. immediately corrected its method of tax calculation and applied to the Department for credit of $19,009.09 in retailers’ occupation tax and $4,849.15 in municipal retailers’ occupation tax overpaid by Bobber during the period in question.

The Department issued notice of its tentative determination denying Bobber’s claim, stating Bobber had not definitely established the tax was paid in error or that the issuance of a credit memorandum would not result in unjust enrichment of Bobber. Bobber prevented the tentative determination from becoming final by requesting a hearing on its claim.

The accounting firm acted as Bobber’s attorney at the hearing before the Department’s referee. The two witnesses at the hearing were Keith Bishop, a revenue auditor for the Department, and Robert Kitchenmaster of Clapper, Kitchenmaster & Co. Mr. Bishop testified that during the entire period in question Bobber posted signs on its fuel pumps indicating that all applicable taxes were included in the pump price. According to Mr. Bishop, the Department permitted taxpayers to show the collection of taxes in two ways. The first was to charge for it as a separate item. The second, for those taxpayers such as motor fuel vendors who do not normally issue invoices for each transaction, was to post a sign stating that the pump price included retailers’ occupation tax and municipal retailers’ occupation tax. Mr. Bishop testified that customers were entitled to request that Bobber supply a statement showing actual price and tax; he had no knowledge that any had done so.

Mr. Kitchenmaster testified that the accounting firm did not recognize the tax calculation problem until 1981, when it immediately changed its calculation procedure. According to Mr. Kitchenmaster, the change in 1981 was solely one of accounting, and “there is absolutely no changes that occurred whatsoever in the operation in anything that was done.”

The hearing officer concluded that Bobber “intended” to collect the excess tax and had not refunded the excess amounts to its motor fuel customers, thus precluding a refund or credit of the claimed amounts by the Department.

The circuit court of Effingham County reversed in a written opinion in which the court took judicial notice (“in lieu of remanding the case pursuant to Ill. Rev. Stat., ch. 110, par. 3 — 111 for the purpose of taking additional evidence when from the state of the administrative record and upon the briefs and arguments herein such action would be just”) that Bobber was one of several highly competitive fuel vendors located at the intersection of the two interstates, and that the price of fuel in that area changed daily based on the competition. The court concluded that since Bobber’s prices were competitive with other fuel prices in that area, every penny of taxes paid in error reduced Bobber’s profit margin compared to the other merchants, with the result that Bobber bore the economic burden of the excess tax. The circuit court ordered the allowance of Bobber’s claim for credit with interest. The Department appeals.

No matter how valid the taxpayer’s claim, taxes voluntarily paid cannot be recovered absent a statute authorizing credit or refund. (Jones v. Department of Revenue (1978), 60 Ill. App. 3d 886, 889, 377 N.E.2d 202, 204.) There was in force at pertinent times a statute which provides in part:

“If it appears, after claim therefor filed "with the Department, that an amount of tax or penalty or interest has been paid which was not due under this Act, whether as the result of a mistake of fact or an error of law, except as hereinafter provided, then the Department shall issue a credit memorandum or refund to the person who made the erroneous payment ***.
* * *
No credit may be allowed or refund made for any amount paid by or collected from any claimant unless it appears (a) that the claimant bore the burden of such amount and has not been relieved thereof nor reimbursed therefor and has not shifted such burden directly or indirectly through inclusion of such amount in the price of the tangible personal property sold by him or in any manner whatsoever; *** or (b) that he or his legal representative has repaid unconditionally such amount to his vendee ***.” (Ill. Rev. Stat. 1983, ch. 120, par. 445.)

The Department argues that Bobber did not prove that it bore the burden of the excess tax so as to entitle Bobber to refund or credit per the above statute. As a preliminary matter, the Department contends the circuit court erred in considering matters not presented before the hearing referee or included in the record.

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Bobber Auto Truck Plaza v. Department of Revenue, 493 N.E.2d 404, 143 Ill. App. 3d 614, 97 Ill. Dec. 741, 1986 Ill. App. LEXIS 2235 (Ill. Ct. App. 1986).

493 N.E.2d 404 (Bobber Auto Truck Plaza v. Department of Revenue) — published by Counsel Stack Legal Research, free access to 12M+ legal documents.

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