Bachner Company, Inc. v. State of Alaska, Department of Administration, Division of General Services, State of Alaska, Department of Administration v. Bachner Company, Inc.

468 P.3d 703
CourtAlaska Supreme Court
DecidedJuly 10, 2020
DocketS17150, S17179
StatusPublished
Cited by3 cases

This text of 468 P.3d 703 (Bachner Company, Inc. v. State of Alaska, Department of Administration, Division of General Services, State of Alaska, Department of Administration v. Bachner Company, Inc.) is published on Counsel Stack Legal Research, covering Alaska Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Bachner Company, Inc. v. State of Alaska, Department of Administration, Division of General Services, State of Alaska, Department of Administration v. Bachner Company, Inc., 468 P.3d 703 (Ala. 2020).

Opinion

Notice: This opinion is subject to correction before publication in the PACIFIC REPORTER. Readers are requested to bring errors to the attention of the Clerk of the Appellate Courts, 303 K Street, Anchorage, Alaska 99501, phone (907) 264-0608, fax (907) 264-0878, email corrections@akcourts.us.

THE SUPREME COURT OF THE STATE OF ALASKA

BACHNER COMPANY, INC., ) ) Supreme Court Nos. S-17150/17179 Appellant and Cross-Appellee, ) ) Superior Court No. 3AN-16-06598 CI v. ) ) OPINION STATE OF ALASKA, ) DEPARTMENT OF ) No. 7466 – July 10, 2020 ADMINISTRATION, DIVISION OF ) GENERAL SERVICES, ) ) Appellee and Cross-Appellant. ) )

Appeal from the Superior Court of the State of Alaska, Third Judicial District, Anchorage, Pamela Scott Washington, Judge pro tem.

Appearances: Michael C. Kramer and Robert John, Kramer and Associates, Fairbanks, for Appellant and Cross-Appellee. Rebecca E. Hattan and Rachel L. Witty, Assistant Attorneys General, Anchorage, and Kevin G. Clarkson, Attorney General, Juneau, for Appellee and Cross-Appellant.

Before: Bolger, Chief Justice, Winfree, Stowers, Maassen, and Carney, Justices.

MAASSEN, Justice.

I. INTRODUCTION A company leased office space to the State. The lease stipulated that the State would occupy 15,730 square feet of space but would not have to pay rent on 1,400 square feet of that space during the lease’s initial ten-year term. The lease further specified that if it was extended beyond the initial term the parties would negotiate a rate for the free space and the State would pay for it. Toward the end of the initial term the State exercised its first renewal option and opened negotiations with the company over the free space’s value. The parties retained an expert to value the space, but the State questioned his methods and conclusions. The State also resisted the company’s claim that the State should begin paying rent for additional space, not identified in the lease, that the company contended the State had been occupying. The parties failed to reach agreement, and the State did not pay rent for any of the extra square footage. Eventually the State executed a unilateral amendment to the lease based on the expert’s valuation and, ten months after the end of the lease’s initial term, paid all past-due rent for the formerly free space identified in the lease. The company filed a claim with the Department of Administration, contending that the State had materially breached the lease, the lease was terminated, and the State owed additional rent. A contracting officer rejected the claim, and on appeal an administrative law judge found there was no material breach, the lease had been properly extended, and the company had waived any claim regarding space not identified in the lease. The Commissioner of the Department of Administration adopted the administrative law judge’s findings and conclusions. The superior court affirmed the Commissioner’s decision except with regard to the space not identified in the lease; it directed the company to pursue any such claim in a separate action. Both parties appealed to this court.

-2- 7466 Because the administrative law judge’s findings — adopted by the Commissioner — are supported by substantial evidence, and because the lease did not terminate under our interpretation of it, we affirm the Commissioner’s decision except with regard to the company’s claim to rent for space not identified in the lease. We do not consider the merits of this claim, but we conclude that, to the extent it seeks rent after the end of the initial term, it was not waived by the document on which the administrative law judge relied to find waiver. We remand only that issue to the Commissioner for further consideration. II. FACTS AND PROCEEDINGS A. Background Facts In 2003 Bachner Company, Inc. — the successful bidder in response to a request for proposals — leased the State “approximately 15,730 square feet of office space” for a ten-year term, from September 2003 to September 2013. The lease provided that “[t]he monthly lease payment indicated herein is applicable only to 14,330 square feet of the lease.” The lease acknowledged, however, that Bachner was providing the State an additional 1,400 square feet “for the State’s exclusive use, at no cost to the State during the firm term,” i.e., the initial ten-year term.1 At the firm term’s conclusion the State had the option to renew the lease for ten one-year periods. If the State chose to renew, it was required to “either vacate and discontinue use of [the formerly free] 1,400 square feet of space or negotiate with [Bachner] to pay the then-prevailing market lease rates” for that space. If the parties could not agree on a rate for that space, “a mutually acceptable third party [would] be contracted to determine the market lease rates.”

1 The lease uses the phrase “firm term” without defining it, but the parties agree that it refers to the initial term identified in the lease as running from September 26, 2003, to September 30, 2013.

-3- 7466 According to an affidavit later filed by Bachner’s president, the company realized before the lease was signed that, because of negotiated changes to the floor plan, the State would actually be enjoying the use of even more square footage than the 14,330 square feet it paid for and the 1,400 square feet identified in the lease as initially free. But the State refused to agree to changes in either the lease’s stated square footage or the amount of rent, and the lease was executed without modification. In June 2013, about three months before the end of the firm term and in anticipation of exercising its first renewal option, the State contacted Bachner to begin negotiating a rate for the 1,400 square feet that had been provided rent-free. In response Bachner brought up the additional space it claimed the State had been occupying, which, according to Bachner, amounted to an additional 1,434 square feet. The State and Bachner were unable to agree on the appropriate rate for the formerly free 1,400 square feet, though they did agree that any adjustment would be retroactive to October 2013. As required by the lease terms, the parties sought an opinion from a local realtor. In a December 2013 opinion letter, the realtor estimated the value of the 1,400 square feet at $2.35 per square foot. The State asked for clarification, which the realtor provided, but the State’s continued rental payments failed to include any amount for the formerly free space. On April 8, 2014, six months after the first payment came due for the renewal term, Bachner notified the State that it was in default. The notice read in its entirety: “Lessee (State of Alaska) is in default in their payment of rent on Lease #2532 and Lease #2530. Please consider this your official notification.” The State responded on May 27 with a proposed amendment to the lease, accepting the realtor’s evaluation of $2.35 per square foot for the 1,400 square feet that had been rent-free. But Bachner refused to sign the amendment, in part because it did not address the additional 1,434 square feet Bachner had identified as included in the space the State was occupying. In

-4- 7466 June, more than 60 days after the notice of default, Bachner sent a letter advising the State that it had failed to cure its breach of the duty to pay rent and that the State must therefore either vacate the premises or negotiate a new lease. In response, on August 5, the State unilaterally executed an amendment adopting the realtor’s estimated value for the 1,400 square feet, and on August 11 the State directly deposited rent for that space, retroactive to October 2013, in Bachner’s bank account. B. Administrative Proceedings In September 2014 Bachner filed an action in the superior court seeking to evict the State, but the court dismissed the complaint for failure to exhaust administrative remedies.

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