American Civil Liberties Union v. Andrews

24 Va. Cir. 443, 1991 Va. Cir. LEXIS 230
CourtRichmond County Circuit Court
DecidedSeptember 19, 1991
DocketCase No. HC-342-4
StatusPublished
Cited by1 cases

This text of 24 Va. Cir. 443 (American Civil Liberties Union v. Andrews) is published on Counsel Stack Legal Research, covering Richmond County Circuit Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
American Civil Liberties Union v. Andrews, 24 Va. Cir. 443, 1991 Va. Cir. LEXIS 230 (Va. Super. Ct. 1991).

Opinion

By JUDGE RANDALL G. JOHNSON

This case arises under the provisions of the Virginia Freedom of Information Act, Va. Code § 2.1-340 et seq. (the "Act"). Petitioners are the American Civil Liberties Union of Virginia, the Richmond Chapter of the ACLU, Common Cause of Virginia, and the directors of ACLU-VA and Common Cause. The respondents are thirteen members of the General Assembly.1

The petition alleges that the Act was violated on two separate dates. First, it is alleged that on December 28, 1990, the Senate Finance Committee, by prearrangement of its chairman, defendant Hunter B. Andrews, met at the private hunting lodge of one of its members, respondent Elmon T. Gray; that no notice was given of the meeting; and that it was closed to the public.

[444]*444Second, the petition alleges that on February 20, 1991, the Senate delegation to the General Assembly’s Budget Conference Committee held a meeting which was closed to the public and from which members of the press were physically prevented from entering. It is further alleged that on the same day, members of the House of Delegates delegation to the Budget Conference Committee held a similar meeting which was likewise closed to the public, and from which the press was also excluded. While the court has already sustained respondents’ motion to strike petitioners’ evidence with regard to the February 20 meetings, certain comments of petitioners’ counsel reported in the press prompt the following additional observations about those gatherings.

At the hearing in this case which was held on July 17, 1991, petitioners presented evidence that some sort of gathering occurred on the 10th floor of the General Assembly Building at which at least two senators were present. Another gathering took place on the House of Delegates side with "some" delegates present. Because the Act defines "meeting" as a gathering of at least three members and because no witness was able to testify that at least three members were present at either of the February 20 gatherings, the court rules that petitioners had failed to carry their burden of showing that a meeting had occurred. The court understands that one of petitioners’ counsel later suggested that such ruling imposed an impossible burden on the petitioners; that is, since the public was barred from the gatherings, it is impossible for anyone to say how many senators or delegates were present. And since it is impossible to say how many senators or delegates were present, petitioners can never carry their burden of proof in this type of case. Counsel’s complaint is not valid.

This action was filed on March 26, 1991. In spite of the Act’s requirement that the petition be heard within seven days of filing (§ 2.1-346.1), the parties jointly requested a later hearing date so that, among other things, pretrial discovery could be accomplished. The hearing was set for, and was held on, July 17, 1991. The court assumes that a part of petitioners’ discovery consisted of deposing those persons, legislators and others, who were known to have been at the February 20 gatherings, [445]*445as well as those legislators who were members of the delegations which allegedly met, including the six conferees who are respondents to this action. The court further assumes that petitioners asked those persons the simple question: "Who was present at those meetings?" If so, and if there were three legislators present at either gathering, only by committing perjury, and also having their staff members commit perjury, could respondents avoid a finding that a meeting occurred on that date.2 Consequently, the court in no way presented petitioners with any sort of impossible task. Rather, the court simply refused to ignore the basic rule of law that a party seeking to establish a fact has the burden of proving that fact. Petitioners failed to meet that burden here.

Turning now to the meeting of December 28, 1991, petitioners allege that the Act was violated in two ways. First, petitioners say that no notice of the meeting was given as required by § 2.1-343. Second, petitioners allege that the meeting was not "public" as also required by that section. Respondents concede that no notice of the December 28 meeting was given. They argue, however, that they are exempt from the Act’s notice requirement. Respondents deny that the meeting was not "public."

As far as they are relevant here, the facts concerning the December 28 meeting are not much in dispute. By personal letter to each of the other fourteen members of the General Assembly’s Senate Finance Committee, Senator Gray invited the members to a "holiday get-together" at his lodge in Chesterfield County. The entire invitation, which was typed on Gray’s official Senate stationery, read as follows:

I would like to invite you to join me and a few friends for a holiday get-together on December 28th, at my family’s Deer Lodge in Chesterfield County. A map, with directions, is enclosed.
We are planning to gather about 11:00 on the 28th. Please plan to dress casually.

[446]*446I hope that you’ll be able to come, and I’ll look forward to seeing you. If I don’t see you before then, I want to wish you and your family a very joyous holiday season.

Very sincerely yours,
/s/ Elmon Elmon T. Gray

Ten members of the committee, along with seven committee staff members, attended the meeting. While the parties disagree on how "accessible" Gray’s lodge is to the public, the evidence is that it is located approximately 100-150 yards off of Route 360 and that the road to the lodge is normally blocked by a gate. During the meeting, however, the gate was open. There was also at least one "No Trespassing" sign posted on the property.

At the meeting, the committee’s staff made a presentation to the members about the state’s budget, particularly as it would be affected by the current recessing and the need for "belt-tightening." The members asked questions of the staff, and the staff gave each member a handout listing budget options and alternatives, and on which the members were asked to give their individual priorities for funding -- a sort of "wish list." It was a meeting marked by free-flowing discussion, with apparently no finance matters relating to the state being off limits. In fact, one of the respondents specifically testified that the meeting was "calculated to fully inform the members of the Senate Finance Committee of the issues that were going to be confronted during the coming term" and that such meetings "were good because of the fact that we could discuss things freely." Tr. at 24. Indeed, it is patently obvious to the court that the December 28 meeting was conceived, planned, and conducted for the purpose of performing the business of the Senate Finance Committee of the General Assembly, and any argument to the contrary is simply ludicrous. This finding alone, however, is not dispositive of the issue before the court; that is, whether the Act was violated.

Va. Code § 2.1-343 provides, in pertinent part:

[447]*447Except as otherwise specifically provided by law and except as provided in §§ 2.1-344 and 2.1-345, all meetings shall be public meetings, including meetings and work sessions during which no votes are cast or any decisions made.

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Related

Little v. Virginia Retirement System
28 Va. Cir. 411 (Richmond County Circuit Court, 1992)

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Bluebook (online)
24 Va. Cir. 443, 1991 Va. Cir. LEXIS 230, Counsel Stack Legal Research, https://law.counselstack.com/opinion/american-civil-liberties-union-v-andrews-vaccrichmondcty-1991.