(2004)

89 Op. Att'y Gen. 31
Maryland Attorney General Reports·Decided February 17, 2004·Published

Opinion

Dear Honorable M. Teresa Garland

You have asked for our opinion about the extent to which the Office of the Independent Juvenile Justice Monitor ("Independent Monitor") must keep confidential information that it receives in carrying out its statutory responsibilities to evaluate and report on investigations of alleged child abuse or neglect at facilities of the Department of Juvenile Services ("DJS"). You specifically ask us to reconcile the Independent Monitor's statutory obligations to provide reports to other State officials and to respond to requests under the Maryland Public Information Act ("PIA") with the confidentiality requirements that pertain to child abuse investigations under Annotated Code of Maryland, Article 88A, § 6(b). We summarize your questions as follows:

1. To what extent does Article 88A, § 6(b), limit the information regarding incidents and investigations of possible child abuse and neglect that the Independent Monitor may include in the reports that it is required to provide to various State officials?

2. To what extent does Article 88A, § 6(b), or other law further limit the information in a report of the Independent Monitor that may be disclosed in response to a request under the PIA?

3. Do the restrictions imposed by Article 88A, § 6(b), on the information in a report depend on which agency provided the information to the Independent Monitor?

For the reasons explained in this opinion, we conclude:

1. A report by the Independent Monitor may, and should, include findings and recommendations regarding public agency performance in response to allegations of child abuse and neglect at DJS facilities. However, to comply with Article 88A, § 6(b), the report should not identify, or disclose information that invades the privacy of, a child, the child's family, the individual who allegedly committed the abuse, or the individual who reported suspected abuse to State or local authorities.

2. Assuming that a report is prepared in compliance with Article 88A, § 6(b), that statute would not further restrict the public inspection of the report pursuant to a PIA request. Of course, in responding to a PIA request, the Independent Monitor must also consider other applicable exceptions to the general rule of disclosure under the PIA. In particular, the Independent Monitor should consult with agencies that provided investigative reports to determine whether public disclosure of the contents of those records would compromise a current investigation or otherwise be contrary to the public interest. To the extent possible, the Independent Monitor should identify the parts of a report subject to that exemption at the time the report is provided to State officials.

3. The restrictions imposed by Article 88A, § 6(b), apply to information that the Independent Monitor obtains from DJS, local departments of social services, law enforcement agencies, or other agencies, as well as to results of any investigation by the Independent Monitor itself.

I
The Independent Monitor
A. Duties of the Independent Monitor

The Independent Monitor, established in the Governor's Office for Children, Youth, and Families ("OCYF"), is responsible for determining "whether the needs of children under the jurisdiction of the Department [of Juvenile Services] are being met in compliance with State law, that their rights are being upheld, and that they are not being abused." Annotated Code of Maryland, Article 49D, § 40(f).1 The Independent Monitor must evaluate facilities owned or operated by DJS, including physical conditions, staffing, grievance and monitoring processes, and the treatment and services provided to residents. Article 49D, § 43(1). It is to review DJS's internal monitoring and incident reporting activities, as well as the reports of findings of the local departments of social services2 concerning incidents at the facility. Article 49D, § 43(2), (5), (6). The Independent Monitor is to make unannounced site visits to facilities, interview staff, youth, and others, and participate in multi — disciplinary teams organized as part of an investigation of an allegation of abuse or neglect at a DJS facility. Article 49D, § 43(4), 44(2), (4).

B. Reporting Obligations of the Independent Monitor
The Independent Monitor law directs the Independent Monitor to report detailed findings and recommendations to the legislative leadership and various other State officials. Article 49D, § 45. The statute requires the Independent Monitor to issue two basic types of reports: (1) special reports keyed to particular problems or findings, and (2) periodic reports summarizing the activities of the Independent Monitor.

First, the Independent Monitor must provide ongoing "timely" reports concerning:

(1) Any problem regarding the care, supervision, and treatment of children in DJS facilities;

(2) Findings and recommendations related to its investigations of disciplinary actions, grievances, incident reports, and cases of alleged child abuse and neglect; and

(3) Other findings and actions undertaken by the Independent Monitor.

Article 49D, § 45(a). These reports are to be made to the Subcabinet for Children, Youth, and Families, to the Special Secretary for OCYF, and also to the Speaker of the House of Delegates and the President of the Senate.3 Id.

Second, the Independent Monitor must prepare, on a quarterly and an annual basis, reports that describe "all activities of the Office" and any actions taken by DJS as a result of findings and recommendations of the Independent Monitor. Article 49D, § 45(b) — (c). The quarterly reports are also to summarize any violations of DJS standards or regulations that remained unabated for more than 30 days during the quarter. Article 49D, § 45(b)(3)(iii). These reports are to be provided to the Special Secretary, the Secretary of DJS, and the General Assembly. Article 49D, § 45(b)-(c). Copies of the quarterly reports must also be sent to the State Advisory Board for Juvenile Services, while copies of the annual reports are to be sent to the Governor and to special advisory boards related to specific juvenile facilities. Id.

C. Requests for Reports of the Independent Monitor
Since its inception, the Independent Monitor has reviewed a number of instances of alleged child abuse and neglect in DJS facilities and has produced reports that identify practices that may impair the State's ability to prevent abuse and neglect or to respond effectively when it occurs.4 The Independent Monitor has relied on information from numerous sources, including DJS incident reports, records and reports of local departments of social services and law enforcement agencies, interviews with facility staff and residents, personal observations by the Independent Monitor's staff, and participation in multi-disciplinary teams investigating particular incidents.

The Independent Monitor's reports have included detailed findings concerning alleged abuse incidents and the responses of DJS, local departments of social services, and law enforcement personnel.

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(2004), 89 Op. Att'y Gen. 31 (Md. 2004).

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